A cmms Built for the Dirt, Not the boardroom
Built for earthmoving fleet owners who’ve outgrown spreadsheets and basic CMMS tools. Get real control over maintenance, cost, and uptime with a system your crew will actually use.
A real walkthrough on real data. 15 minutes.
Plan Well, Capture as it happens, Stay in control
Keep your fleet running without the admin getting in the way. Plan, track, and complete maintenance as the work happens, not after the shift. Service schedules, labour, and parts are captured in real time, giving you a clear view of what’s due, what’s late, and what’s costing you. The result is fewer surprises, better planning, and maintenance that actually stays under control.
Catch issues early without slowing the crew down
Make inspections part of the job, not extra paperwork. Crews complete checks quickly on mobile, with results captured instantly against the asset. Issues are flagged early, not discovered later, so you can act before they turn into downtime or disputes. You get consistent, reliable inspection records without chasing forms or relying on memory.
Capture it once. Use it everywhere.
Replace paperwork and disconnected tools with forms that actually drive your system. Build forms around how your team works, and have them automatically update maintenance records, compliance logs, and asset history as they’re completed. No double handling, no re-entry, and no gaps. Just structured data captured once and used everywhere.
Know what you have. Get what you need. Keep working.
Stay on top of parts without turning it into a full-time job. Track what’s in stock, what’s being used, and what needs to be ordered as part of normal maintenance workflows. No more guessing, over-ordering, or last-minute delays. You keep jobs moving and reduce downtime caused by missing parts.
Track what actually drives cost, risk, and downtime.
Get real visibility into the parts that actually drive cost and risk. Track major components like engines and transmissions separately, including usage, changeouts, and remaining life. Know when something is due, what it has cost, and what’s coming next. This is where maintenance shifts from reactive to controlled.
A clear record of what happened, when it happened.
Capture what actually happened on site, when it happened. Log breakdowns, delays, and shift activity in real time, creating a clear, defensible record of events. No more rebuilding the story after the fact or arguing over downtime. Everyone works from the same version of the truth, from the workshop to the boardroom.
Stuck in the gap between spreadsheets and a CMMS nobody uses?
Sound familiar?
- “Excel worked when we had 30 machines. Now it’s getting out of hand.”
- “We invested in a CMMS, but the team still falls back to paper.”
- “I only find out what a machine really cost us after the job is done.”
- “Contractors work on our gear and we never see the records.”
- “One planner holds the knowledge. If she leaves, we’re in trouble.”
What changes with Samurai.
- Data captured at the source — no more rebuilding the story after the shift.
- One live view of fleet status, upcoming work and cost-per-hour.
- Forward cost forecasting — spot margin erosion before it hits.
- Contractor work in the same record as your internal crews.
- Audit-ready history generated automatically as work gets done.
Maintenance management built around how the job is actually done.
Adoption that actually sticks
Built around how maintenance really happens in the field and the workshop. Crews are guided through the job as they work, so the data gets captured properly the first time.
Mobile-first, role-aware. A fitter sees fitter things, a supervisor sees supervisor things.
Breakdowns logged in seconds with pre-populated fields.
Business rules embedded in the process, not bolted on the end.
Real control of maintenance costs
Labour, parts and component costs tracked continuously and forecast forward — so you know what each asset really costs today and what’s coming next quarter.
Live cost per hour per asset. Defensible hire rates.
Component life tracking — engines, transmissions, undercarriages.
Automatic life reset on changeout. No spreadsheet in parallel.
Forward cost forecast that updates as actual performance shifts.
Built for earthmoving, end to end.
Fleet maintenance management
Life cycle costing
Digital forms
Downtime and availability
Crew & contractor management
One record
READY WHEN YOU ARE
Stop losing margin while you wait
15 minutes. A real walkthrough, not a sales pitch.
WHY SAMURAI
Why teams running real fleets choose Samurai
Built for hour-based service cycles, component rebuilds and rotables — not retrofitted from a factory CMMS.
Mobile-first workflows crews will actually use, because the data is captured where the work happens.
Contractors get time-bound access with no per-seat licence fee. Their work lands in your record.
Forward cost forecasting that updates continuously — not backward-looking reports.
User-defined digital forms that replace paper, safety apps and double handling.
Audit-ready history generated automatically as work is completed. No scrambling for evidence.
Australian team, built on real sites. We’ve been on the tools and we understand the work.
“We stopped rebuilding the service schedule every Sunday night. Our fitters actually log work now. That alone has paid for it.”
“Setup was quicker than we expected. A month in, we can see what every machine actually costs to run — first time we’ve had that.” — Fleet owner, civil contractor
“Our contractors get a link in a text message and they’re working inside the system in minutes. No per-seat licence, no admin.” — Operations manager, hire company
“The forward cost forecast changed how we price jobs. We’re not guessing any more.” — CFO, mid-tier contractor
“Breakdown logged in seconds on a phone, service history generated automatically. My paperwork time is down by two-thirds.” — Workshop supervisor
“It handles our 240-tonne trucks and our lighting plants in the same system without becoming a nightmare to configure.” — Plant manager, mining contractor
“The crews don’t avoid it. That’s the biggest shift. The data we actually need finally shows up.” — Site supervisor, earthmoving contractor
Frequently Asked Questions
Samurai is a computerised maintenance management system (CMMS) built specifically for earthmoving fleet owners. It provides real-time control over maintenance, cost and fleet performance through simple mobile workflows, structured records and forward cost forecasting.
Earthmoving contractors, plant hire companies, civil construction businesses and mining contractors running fleets from around 30 assets up to 200+. It is built for fleet owners, operations managers, planners, site supervisors and fitters — not for factory maintenance teams.
Generic CMMS platforms are built for factories and facilities. They don’t handle hour-based service cycles, major component rebuilds, rotable management or multi-site fleets well. Samurai is built around those realities and around how crews actually capture data in the field.
Contractors get secure, time-bound access through an SMS magic link. No licence fees per contractor. Work they complete updates the same asset history as your internal crews, so you see one full record for every machine.
Setup is measured in weeks, not months. Data upload tools, configurable business rules and guided workflows mean your team is logging work properly from day one.
Yes. Custom digital forms replace paper and separate apps. Maintenance data entered once flows into asset history, costs, compliance and planning — no double handling.
What fleets see when they run on Samurai